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Describes how the Selley G. Mudd Library have used EAD elements to enhance description of born-digital material. Born digital materials are accessible from finding aids. These enhancements were guided by three principles:

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    \n
  1. User should know what and how much exists
    2. \n
  2. User should know where digital content lives and have easy access
    3. \n
  3. Context of record creation should be represented.
    4. \n
\n

 

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This collaborative work between several digital archivists serves as a case study for doing digital forensics for born digital collections.  The study covers technical aspects of working with legacy hardware and software, creating workflows for born digital processing, and administrative activities such cost analysis.  This article also provides several case studies on specific projects under the umbrella of digital forensics.

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In Langdon’s analysis of the recent history of thought on cataloging of born digital personal papers, he performs a literature study of work on the subject including the Paradigm Project, the AIMS project, and other recent efforts to guide archives in cataloging and description of born digital personal papers.  This article is particularly helpful to practitioners trying to understand the landscape of this topic, as it provides considerable background information and points out other works that might be of interest to readers.  Langdon also discusses the implications of online catalogs, and how to potential to represent multiple descriptions or arrangements might change the way that archivists think about these activities.  In his conclusion, Langdon recommends that archivists take a user centered approach to cataloging.  He argues that we need to determine whether there is metadata specific to born digital papers that is not currently being collected and/or disseminated to users and find ways to make it available.  

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Takes 40 pages to get to the main point - we don’t need to rely on hierarchical classification in the digital world, but new technologies to support non-hierarchical, dynamic organizations must emphasize:

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This article outlines the state of electronic records preservation at the time of writing, highlighting the hesitance or inability of of many institutions to proactively manage their digital holdings.  The author acknowledges that the task of developing policy for acquiring and processing born digital records can be overwhelming and goes on to offer suggestions for getting started.  Recommendations include performing an inventory of digital holdings, implementing storage solutions, transferring records from original removable media, and creating policies for future acquisition and processing.  The overarching theme of this article is that practitioners should take pragmatic steps to preserve born digital records rather than waiting for a perfect solution.\n
\n

 

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Although primarily concerned with the landscape for access to born digital material, this preliminary report reveals some of the gaps archivists encounter in processing digital records for access. Gaps include a lack of appropriate tools for:

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- auto-generate metadata for MPLP processing for digital collections

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- identifying and and redacting sensitive or controlled data

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- for capturing and processing content not appropriate for disk imaging

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-for creating machine actionable scheduling of rights and  restrictions

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Gaps in skills, including a centralized searchable source of sample documentation, workflows, metadata practices. Gaps in applying DACS to born digital materials.

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Also noted was that many folks create access copies of material as part of processing activities. Additionally, descriptive practices run from using EAD to DC, PREMIS, MODS, and DFXML which are used for processing and access due to limitations of EAD.

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This interview with Donald Mennerich describes the setup (hardware and software) of the digital processing station at the New York Public Library. Includes a brief description of the Timothy Leary papers finding aid. Includes an overview of digital processing workflow including the tools they use, which is split into three phases, the imaging phase, the analysis phase, and restoration phase. This post is from 2013, and they are in the process of providing access to their first digital collection via Quickview Pro, in the reading room. 

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This draft document represents an attempt by the Descriptive Standards Roundtable, a UK-based group of archives practitioners, to develop a set of guidelines for describing born-digital material that are modeled on the General International Standard Archival Description (ISAD(G)) standard. While these guidelines are neither complete nor particularly granular in detail, they are useful inasmuch as they highlight the variety of both similarities and differences between standard and born-digital archival material, and addresses how these should be brought to bear on the way the are described. Of particular note is the format of this document: for each element that the \"Best Guess\" guidelines address,the \"Best Guess...\" authors include a summary of the original language from the ISAD(G) standard juxtaposed against what they believe the best practice should be for born-digital.  

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This talk provides an overview of the workflows and systems in place for arrangement and description for born digital at the Rockefeller Archive Center. The processing archivists arrange and describe born-digital materials in FTK, export the descriptive data to ArchivesSpace, export the files to Archivematica, and use XTF for display and discovery. The slides provide their workflow in detail and show the delegation of responsibilities between processing archivists and the Digital Archivists team (D-Team) who provide support. 

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 The AIMS inter-institutional model for stewardship provides a comprehensive set of guidelines, including objectives, outcomes, and component tasks for archival activities from identification and appraisal to access and discovery. For the purpose of this work I focused on the section on Arrangement and Description, as well as the technical development appendix on a tool for arrangement and description. Objectives for arrangement and description of digital materials are not tied to any particular tool or technology, allowing for broader statements to be made about requirements for working with born-digital materials. The functional requirements for processing tools provide a depth of information on the different activities assumed to take place during processing, and it would be an interesting exercise to pair some of these requirements against existing tools/technologies to see where we are coming up short. Definitely recommend this one for inclusion.

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This white paper is the result of a working group convened by the the Digital Public Library of America (DPLA) that was charged with reconciling the item-centric model for description specific to libraries (ie, one metadata record for each individual digital “object”) with the hierarchical, aggregation-based model for arrangement and description that is typical of archives, wherein a single document (ie, a finding aid) describes the intellectual organization of a collection. Based on this research the working group developed two documents that synthesized its findings to help in developing recommendations. The first was a series of User Scenarios that depict a typical researcher interacting with the DPLA; the second was a comparison of potential collection-level metadata to each scenario. The recommendations resulting from these documents are designed with DPLA partner organizations in mind, and are therefore quite specific to the context of the DPLA platform. Nevertheless, the recommendations about aggregated archival description are thought provoking for digital archivists for the fact that they provide an in-depth examination of the ramifications that certain approaches to descripton may have on the intelligibility and accessibilty of the both individual items and the collection at large. In spite of its seemingly narrow applicability, this white paper is worthy of inclusion in the Digital Processing Group's annotated bibliography because of the guidance it provides regarding the inclusion and formulation of collection metadata.

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In their talk, the presenters explain a process of making disk images available to users via the Internet.  An important consideration that they spend a large portion of the discussion on is redacting files contained within disk images that might contain personally identifiable or otherwise sensitive information.

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This blog post recaps a breakout session at the Electronic Records Session during SAA 2016. Participants discussed ways to automate appraisal of born digital materials. The idea for the topic stemmed from an earlier session at SAA on automating description of born digital photographs (session 201 “From 0 to 400 GB: Confronting the Challenges of Born-Digital Photographs”). Maybe this is something we should look into? Specifically, Gregory Wiedeman discussed using exisitng metadata to describe photos.

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The group asked a lot of questions about appraisal that may be relevant to description and processing; namely about:

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And, they asked an important question that this group may want to tackle: where does appraisal fit into born digital processing?

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This is an OCLC-sponsored anthology of research that is aimed at leveraging existing resources to improve the accessibility of material in archives and library special collections. Although none of the 8 chapters that comprise this volume address the processing of born-digital material head-on, several chapters contain revealing insights, statistics, and recommendation about this type of material that help lend insight into the status quo of institutions grappling with born-digital. For instance, the executive summary of The OCLC Research Survey of Special Collections and Archives highlights born-digital as being the second-most challenging issue in managing special collections material. The survey also notes that there is, \"a widespread lack of basic infrastructure for collecting and managing born-digital materials\" and makes several recommendations to remedy this, including, 1) ACTION: Define the characteristics of born-digital materials that warrant their management as “special collections.” 2) ACTION: Define a reasonable set of basic steps for initiating an institutional program for responsibly managing born-digital archival materials. 3) ACTION: Develop use cases and cost models for selection, management, and preservation of born-digital archival materials. The executive summary of the Survey of Special Collections and Archives in the United Kingdom and Ireland made largely similar observations, and sum up their findings on this topic by saying, \"Clearly, academic and research libraries have barely scratched the surface of the born-digital challenge.\" 

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This post is an overview of access to digital archives at the Richard B. Russell Library for Political Research and Studies at the University of Georgia.  Rather than having a separate “electronic records” series, they integrate with existing workflows for paper by listing the digital files at the end of that series. Digital files are described in the aggregate, not at the item level, making use of folder structure so that researchers get an overview of what the collection contains rather than a list of filenames. When folder titles are insufficient for description, we will add a scope/content note for the folder and link to a directory print of the contents of the folder. This post also provides steps for their workflow  for providing access to digital files using Aeon to track requests, and Google Drive as a  virtual reading room and Delivery System. 

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All about acquisition and accessioning

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